Job Responsibilities: Enrichment
Role: There are three roles with after school Enrichment. One person can do them all or they can be split among a couple or three adults.
General responsibilities:
The first role is Vendor Liaison. This person:
- Communicates with vendors to get classes set and scheduled.
- Sends out contracts to vendors
- Makes registration and description forms, copies and distributes to teachers
Timeline
| August | Schedule Fall classes with vendors, email contracts, make forms |
| September | Distribute forms by third day of classes |
| October | |
| November | Schedule Winter classes |
| December | Email contracts, make forms |
| January | Distribute forms by first week of class |
| February | Schedule Spring classes |
| March | Email contracts, make forms, distribute forms |
| April | |
| May | |
| June |
The second role is Enrichment Registrar. This role can be filled in two ways. Currently we have 6crickets set up as an outside vendor who manages all of our registration. A PTA member still needs to supervise the scholarship program.
If we are not using them then someone needs to:
- Collect forms and enter all names into spreadsheets
- Communicate with Kendra about scholarships
- Email families that have questions on their forms
- Follow up with families that haven’t paid
- Makes sure there is an adult volunteer for every paid class
- Distribute rosters to vendors and adult volunteers
- Follows up with Participation to adjust rosters during first couple weeks of class
- Mail checks to vendors
Timeline
| August | |
| September | Collect forms, enter data, follow up with families and Kendra |
| October | Email rosters |
| November | Mail checks to vendors |
| December | |
| January | Collect forms, enter data, follow up with families and Kendra |
| February | Email rosters, mail checks to vendors |
| March | Collect forms, enter data, follow up with families and Kendra |
| April | Email rosters |
| May | Mail checks to vendors |
| June |
The third role is Enrichment Participation. This person:
- Is on site at school every day by 3pm when there is an after school class(es)
- Stays until end of class if adult volunteer is not there
- Calls families if vendor cancels or no shows
- Tracks kids who are extra or no show and communicates with Registrar
- Gives feedback on teachers and adult volunteers to Vendor Liaison
Timeline
| August | |
| September | |
| October | Be at classes |
| November | Be at classes |
| December | Be at classes |
| January | |
| February | Be at classes |
| March | Be at classes |
| April | Be at classes |
| May | Be at classes |
| June | Be at classes |